Accounting settings, opening balances, month lock
CA email and numbering, the chart of accounts, posting opening balances, catching up shop invoices, and locking a filed month.
What it is
The admin-only page behind the books.
Sections
- CA, numbering, terms — your CA's email; prefixes for invoices (INV), credit notes (CN) and debit notes (DN); the terms printed on invoices.
- Post existing invoices to books — puts every shop invoice, credit note and settled payment issued before the Accounting module into the ledger. Safe to run again; nothing posts twice.
- Opening balances — type a balance on each account and party as on your start date, then press Post opening balances. Any difference between the two sides goes to *Opening balance difference*; aim for zero.
- Chart of accounts — standard Indian SME heads created for you. Rename anything; add bank accounts or expense heads; system accounts (●) cannot be removed because the books post into them.
- Month lock — after filing a month's GST, lock it. Nothing can be posted into a locked month; unlock only if your CA tells you to.
Good to know
Posting opening balances a second time reverses the first entry and posts afresh, so you can correct them without touching history.