Staff, attendance and the kiosk

Add a staff member

Staff → Directory → + Add. Name, role, phone and a 4–6 digit PIN. The PIN is what they type on the kiosk. PINs are stored hashed and must be different for every person in your company. To change one, open the person and use Reset PIN.

Pair the kiosk device (once per tablet or PC)

The kiosk only works on a device you have paired. Two ways:

1. Button — on the tablet or PC itself, sign in as admin, open Settings → Kiosk, type a name and press Set up this device as a kiosk. Wait for "This device is now a kiosk ✅", then press Open the kiosk.
2. Code — on your own computer, Settings → Kiosk → Get a pairing code. On the kiosk device open flowgento.ai/kiosk/clock.html, press Enter pairing code, type the code and a name.

A device that is not paired sees only "This device is not set up as a kiosk." Remove a lost tablet on the same page; it stops at once. Five wrong PINs lock a device for five minutes.

Clock in and out

On the kiosk, a staff member types their PIN and the next punch is recorded automatically: in → lunch out → lunch in → out. A second punch within a few minutes is ignored. The daily checklist (/kiosk/checklist.html) and the work screen (/work) use the same PIN on the same paired device.

The attendance calendar

Staff → Attendance. One month per person: full day, half day, absent, holiday, late. Click a day to see the punches and which kiosk device they came from. Admins can add a missing punch with a reason; the original stays visible.

Holidays and rules

Staff → Holidays for the company calendar. Settings → Staff for the attendance rules: when a late arrival counts, when a lunch out with no return is relabelled, auto-logout time.